Conferences: What they are and how to plan for one

Upcoming

See the calendar for information on conferences throughout the year.

Food Planning

Food planners may find the macros in this excel sheet useful for scaling meal recipes.

Food Planning Macros

General Conplanning

New to Conplanning? Here is a handy checklist to help guide you! Conplanner’s Checklist (Google Doc)

What Conferences Are

Our unique Young Friends conferences offer a sanctuary from the frenzied lives of the teens who attend. The community has become an important stepping stone on the way to maturity and spiritual recognition. The drive for leadership that our self-governance creates is of utmost importance to our community and its members. Exposure to this kind of responsibility is something that we feel helps us grow into more developed and more self aware contributing members of society. The atmosphere which we have created through many years of Young Friends’ strength and wisdom is a spiritually loving and welcoming home for the members of our community. It’s a place where we have fun and where everyone is loved.

When a Young Friend is at a conference, he or she is always being held in the Light. This empathetic love between peers is what initiates the celebration of us, as a community, that occurs at every conference. We feel that when we hold hands and express without speaking our prayer, the connection between us is even more obvious than when we interact within our lives. The Young Friends community has taught us to live the testimonies beyond memorizing them.
For this, we are thankful.

– From a message from Young Friends gathered 5th Month 25-27, 2007 at Tandem Friends School, Charlottesville, VA

Mock Schedule for Conferences

*Disclaimer: The schedule of the YF conference changes every time, but a typical weekend is structured roughly like this:

Friday
7:00 – Arrival and Registration
8:30 – Nuts & Bolts Agenda Setting Meeting- plan the what needs to be discussed in Friday Night Business Meeting
9:00 – Business Meeting – Quaker Consensus process that all YF participate in deciding topics such as sleeping arrangements and times, chores, etc.
10:00 – Color Groups – Small groups of 6-10 people that getting to know each other and play games
12:00 – 2:00 Bedtime, ZzZzZz

Saturday
8:00 – Wake-Up
8:30 – Breakfast Set-Up
9:00 – Breakfast
10:00- Breakfast Clean-Up
10:30 – Workshop – All group presentation/discussion/activities on a particular subject or project.
12:00 – Lunch Set-Up
12:30 – Lunch
1:15 – Lunch Clean-Up
2:00 – Committee Meetings – Small committees dedicated to specific subjects/concerns such as: Calendar Committee, Handbook Committee, Food Ethics, Nurture Committee, Friends in Giant Heated Tantrums, Mermmittee,
3:00 – Large Group Game/Activities
4:00 – Color Groups – Small groups check-in and play a game
5:30 – Dinner Set-Up
6:30 – Dinner
7:30 – Dinner Clean-Up
8:00 – Nuts & Bolts Agenda Setting Meeting- plan the what needs to be discussed in Saturday Night Business Meeting
8:30 – Business Meeting- Quaker Consensus process that all YF participate in deciding topics such things: Committee Reports, Budget and Treasury reports,
10:00 – Talent Show/Dance Party/Hang Out
12:00 – 2:00 ZzZzZz

Sunday
7:00 – Wake-Up & Pack-Up personal belongings
8:00 – Breakfast
8:30 – Clean the entire meeting house
9:30 – Thank-You Circle – share stories and thank others for the wonderful things that happened over the weekend
10:00 – Meeting for Worship with Host Meeting
11:00 – Say Good-byes
12:00 – All YF Gone